Free Painting Invoice Template Invoice Template
A free, professional painting invoice template you can download as Word, Excel, PDF, or Google Docs. Pre-formatted with the surface prep, labor, paint, and square-footage charges interior and exterior painting contractors bill on every job.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Interior wall painting - labor (per sq ft) | 1200 | $1.75 | $2,100.00 |
| Surface prep (patching, sanding, caulking) | 1 | $350.00 | $350.00 |
| Paint and primer (Sherwin-Williams, per gallon) | 6 | $58.00 | $348.00 |
| Trim and door painting (per opening/linear ft) | 1 | $280.00 | $280.00 |
| Masking, drop cloths, and cleanup | 1 | $120.00 | $120.00 |
| Subtotal | $3,198.00 | ||
| Sales tax (8%) | $255.84 | ||
| Total | $3,453.84 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Interior residential painters
- ✓Exterior house painting crews
- ✓Commercial and industrial painters
- ✓Cabinet refinishing specialists
- ✓Independent handyman painters
What to include
- ✓Job address and rooms/surfaces painted
- ✓Square footage or coats of coverage
- ✓Paint brand, color, sheen, and gallons used
- ✓Prep work (patching, sanding, priming)
- ✓Labor hours or per-sq-ft rate
- ✓Materials and supplies
- ✓Warranty period and Net 15/Net 30 terms
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for painting invoice template
- ✓ Specify paint brand, color code, sheen, and number of coats so the customer knows exactly what was applied and can color-match later.
- ✓ List prep work separately - it's often the most labor-intensive part and customers undervalue it unless it's itemized.
- ✓ Note the warranty (e.g., 2 years on labor) on the invoice to set expectations and reduce callback disputes.
- ✓ For exterior jobs, document weather-dependent timelines so delayed completion isn't blamed on you.
- ✓ Collect a deposit (often 25-33%) for material-heavy jobs and show it as a credit on the final invoice.
Painting Invoice Template invoice FAQ
Should I charge by square foot or by the hour for painting?
Most painters price by square foot or by the room for predictable interior/exterior work, and hourly for prep-heavy or odd jobs. The template lets you mix both as line items.
Do I charge sales tax on painting jobs?
In many states, paint and materials are taxable while labor may be exempt for real-property improvements. Rules vary widely, so confirm with your state revenue department.
How much deposit should a painter request?
A 25-33% deposit is common to cover paint and materials, with the balance due on completion. Show the deposit as a credit line so the final invoice reflects only the remaining balance.
What warranty should I put on a painting invoice?
A 1-2 year labor warranty is standard for residential repaints. State it clearly on the invoice so the customer understands what's covered and for how long.
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