Free Progress Invoice Template Invoice Template
A progress invoice bills a client for the portion of a project completed so far, so you get paid in stages instead of waiting until the end. Download our free progress invoice template in Word, Excel, PDF, Google Docs, and Google Sheets, enter each phase with its percent complete and contract value, and the amount due this period calculates against what you have already billed. It is the standard for construction and long-running projects.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Original contract value (total project) | 1 | $48,000.00 | $48,000.00 |
| Phase 1 - sitework, 100% complete ($12,000) | 1 | $12,000.00 | $12,000.00 |
| Phase 2 - framing, 60% complete (of $20,000) | 1 | $12,000.00 | $12,000.00 |
| Less previously billed and paid | 1 | $-12,000.00 | $-12,000.00 |
| Less retainage withheld (10% of this draw) | 1 | $-1,200.00 | $-1,200.00 |
| Subtotal | $58,800.00 | ||
| Sales tax (8%) | $4,704.00 | ||
| Total | $63,504.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓General contractors and builders
- ✓Remodeling and renovation firms
- ✓Architects and engineers
- ✓Commercial trade contractors
- ✓Long-term software/consulting projects
What to include
- ✓Your business name, EIN, and contact info
- ✓Invoice/application number and billing period
- ✓Client and project name with contract number
- ✓Original contract value and approved change orders
- ✓Percent complete and value of work this period
- ✓Total billed to date and previously paid
- ✓Retainage withheld, current amount due, and balance to finish
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for progress invoice template
- ✓ Bill by schedule of values or percent complete tied to your contract so each draw is defensible.
- ✓ Always show work completed to date, previously billed, and the amount due now to keep the running total clear.
- ✓ Account for retainage (often 5-10%) the owner holds back until project completion.
- ✓ Add approved change orders to the contract value and reference their numbers.
- ✓ Many commercial projects use an AIA-style G702/G703 format; mirror those columns if the owner requires it.
Progress Invoice Template invoice FAQ
What is a progress invoice?
Also called a progress billing or payment application, it charges for the percentage of a project finished during a billing period. Instead of one invoice at the end, you bill in stages as milestones are reached.
How is the amount due calculated?
You take the value of work completed to date (by percent complete or schedule of values), subtract what you have already billed and any retainage withheld, and the remainder is the current amount due.
What is retainage on a progress invoice?
Retainage is a percentage (commonly 5-10%) the owner withholds from each draw as security until the project is substantially complete. You bill the accumulated retainage on your final invoice.
Do I need AIA forms for progress billing?
Not always, but many commercial and public projects require AIA G702/G703 payment applications. A progress invoice that mirrors those columns (scheduled value, % complete, billed to date, retainage) will satisfy most owners.
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