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Free Landscaper Invoice Template

A free, professional landscaper invoice template for Australian landscaping and garden businesses. Download as Word, Excel, or PDF — for residential gardens, commercial landscaping, and ongoing maintenance contracts.

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Who uses this template

  • Residential landscape designers
  • Garden maintenance services
  • Commercial landscaping companies
  • Hardscape and paving specialists
  • Irrigation system installers

What to include on your invoice

  • Business name and ABN
  • Client name and property address
  • Design fee (if applicable)
  • Labour days/hours and rate
  • Plants, materials, and equipment costs
  • GST line and total amount due
  • Plant warranty terms (if any)

Invoicing tips for landscapers

  • 1.Itemise plant costs separately — clients can replace them if needed
  • 2.For recurring maintenance, set up a monthly fixed-fee schedule
  • 3.Photograph before-and-after for design portfolios and dispute protection
  • 4.Include weather/dry-period contingencies on planting jobs
  • 5.Quote plant warranties carefully — 30-90 days is typical for transplant survival

Frequently asked questions

Should design fees be separate from labour?

Yes — list design as a fixed fee (e.g., $350-1,500 depending on scope) separately from execution. This is standard practice in the industry.

How do I bill recurring garden maintenance?

Monthly fixed-fee for predictable work (lawn mowing, weeding). Hourly for ad-hoc visits. Set up a recurring invoice if you bill the same client month after month.

Do landscapers need an ABN?

Yes — without it your clients must withhold 47% PAYG. Getting an ABN is free at abr.gov.au.

What payment terms work for landscaping?

Residential: 25% deposit + balance on completion. Commercial: Net 14 or Net 30 with progress claims for multi-week jobs.

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