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Free Painter Invoice Template

A free, professional painter invoice template for Australian painting and decorating businesses. Download as Word, Excel, or PDF — formatted for interior, exterior, and commercial painting jobs.

Download Word (.docx)

Microsoft Word, Google Docs, Pages

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Download Excel (.xlsx)

Microsoft Excel, Google Sheets, Numbers

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Download PDF

Print-ready, fixed layout

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Who uses this template

✓Residential painters
✓Commercial and industrial painters
✓Spray painters and finishers
✓Heritage and restoration painters
✓Interior decorators

What to include on your invoice

✓Business name, ABN, and painting/builder licence number
✓Client name and site address
✓Surface area or scope of work
✓Labour days/hours and rate
✓Paint brand, finish, and quantities
✓GST line and total amount due
✓Workmanship warranty (typically 2-7 years)

Invoicing tips for painters

1.For jobs over $5,000, take a 30% deposit before starting
2.Itemise paint by brand and finish — clients value the transparency
3.For exterior work, include weather contingency wording
4.Photograph completed work for your records
5.Specify warranty terms clearly — most painters offer 2-7 years

Frequently asked questions

Do painters need to charge GST?

Only if your annual turnover exceeds $75,000. The template handles both cases — remove the GST line if you are not registered.

Should I itemise paint separately?

Yes — clients appreciate seeing labour vs materials. It also helps justify your quote against cheaper competitors who use lower-grade paint.

What payment terms work for painting jobs?

Residential: 30% deposit, balance on completion. Commercial: Net 14 or Net 30 progress payments for multi-week jobs.

Do I need to be licensed to invoice as a painter?

Licensing requirements vary by state — NSW, Queensland and ACT require a painter licence above certain job values. List the licence number on the invoice if you have one.

Free Painter Invoice Template

Or skip the editing — generate it online in 60 seconds

Who uses this template

What to include on your invoice

Invoicing tips for painters

Frequently asked questions

Do painters need to charge GST?

Should I itemise paint separately?

What payment terms work for painting jobs?

Do I need to be licensed to invoice as a painter?

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