Free Restaurant Invoice Template
A free, professional restaurant invoice template you can download as Word, Excel, PDF, or Google Docs and Sheets. Suited for catering orders, large-party events, and B2B accounts, with lines for menu items, headcount, service charges, and gratuity.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Catered entrée (per person) | 50 | $18.00 | $900.00 |
| Appetizer & side platters | 6 | $45.00 | $270.00 |
| Beverage service package | 1 | $200.00 | $200.00 |
| Staffing & on-site service | 1 | $350.00 | $350.00 |
| Delivery & setup fee | 1 | $120.00 | $120.00 |
| Subtotal | $1,840.00 | ||
| Sales tax (8%) | $147.20 | ||
| Total | $1,987.20 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Restaurants offering catering
- ✓Event and banquet caterers
- ✓Food trucks billing corporate clients
- ✓Private chefs and meal-prep services
- ✓Restaurants invoicing house accounts
What to include
- ✓Restaurant name, address, and EIN
- ✓Client or event host name
- ✓Event date, headcount, and menu items
- ✓Per-person and platter pricing
- ✓Service/staffing and delivery charges
- ✓Gratuity or service charge line
- ✓Sales tax on prepared food
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for restaurant
- ✓ Bill catering per person for plated meals and per platter for buffet-style spreads
- ✓ List service charge and gratuity separately so the breakdown is transparent
- ✓ Require a deposit and a final guaranteed headcount before the event date
- ✓ Itemize delivery, setup, and staffing apart from the food cost
- ✓ Apply sales tax on prepared food per your state and note any exempt items
Restaurant invoice FAQ
Is catering subject to sales tax?
Prepared food and catering are taxable in most states, and some also tax mandatory service charges. Apply your state and local rate to the taxable items and show it as its own line.
How is a service charge different from a tip?
A service charge is a mandatory fee set by the restaurant, while a tip is voluntary. Service charges are often taxable and treated as business income, so list them separately and label them clearly.
Should I require a deposit for catering?
Yes. Most caterers take a deposit to reserve the date and confirm a guaranteed headcount, then invoice the balance after the event based on final counts.
How do I bill a corporate house account?
Set Net 15 or Net 30 terms, assign an invoice number, and itemize each order. House accounts are settled on a billing cycle rather than at the table.
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