Free Restaurant Invoice Template
Bill catering orders, private dining events and corporate house accounts on one clean layout, with lines for menu items, final guest count, staffing, a mandatory service charge, gratuity and sales tax. Download it or fill it in online and send it the same day.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Catered entrée (per person) | 50 | $18.00 | $900.00 |
| Appetizer & side platters | 6 | $45.00 | $270.00 |
| Beverage service package | 1 | $200.00 | $200.00 |
| Staffing & on-site service | 1 | $350.00 | $350.00 |
| Delivery & setup fee | 1 | $120.00 | $120.00 |
| Subtotal | $1,840.00 | ||
| Sales tax (8%) | $147.20 | ||
| Total | $1,987.20 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Restaurants offering catering and private dining
- ✓Event and banquet caterers
- ✓Food trucks billing corporate clients
- ✓Private chefs and meal-prep services
- ✓Restaurants billing corporate house accounts
- ✓Cafés supplying wholesale baked goods or coffee
What to include
- ✓Restaurant name, address, phone number and tax ID
- ✓Client or event host name and billing contact
- ✓Invoice number, issue date and due date
- ✓Event date, final guest count and menu items
- ✓Per-person and platter pricing
- ✓Staffing, delivery and setup charges
- ✓Mandatory service charge and any gratuity, on separate lines
- ✓Sales tax on prepared food
- ✓Deposit received and balance owing
- ✓Payment terms and accepted payment methods
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for restaurant
- ✓ Bill plated meals per person and buffet-style spreads per platter
- ✓ Show a mandatory charge and a voluntary tip as separate, clearly labelled lines
- ✓ Take a deposit to hold the date and confirm the final guest count a few days before the event
- ✓ Itemize delivery, setup and staffing apart from the food cost
- ✓ Apply sales tax on prepared food per your state and note any exempt items
- ✓ For house accounts, send one statement per billing cycle listing each order by date and ticket number
- ✓ Deduct the deposit on the final invoice so the balance owing is obvious
Restaurant invoice FAQ
Is catering subject to sales tax?
Prepared food and catering are taxable in most states, and some states also tax mandatory service charges. Apply your state and local rate to the taxable items and show the tax as its own line.
How is a service charge different from a tip?
A service charge is a mandatory fee the restaurant sets, while a tip is voluntary and chosen by the guest. Service charges are usually treated as business revenue and may be taxable, so label them clearly and keep them apart from gratuity.
Should I require a deposit for catering?
Yes. Most caterers take a deposit to reserve the date, confirm a final guest count shortly before the event, then invoice the balance after it based on the actual count and any extras.
How do I bill a corporate house account?
Agree payment terms such as Net 15 or Net 30, give each statement an invoice number and due date, and list every order by date and ticket number. House accounts are settled on a billing cycle rather than at the table.
What's the difference between a restaurant invoice and a receipt?
An invoice asks for payment later — for catering, events or house accounts on terms. A receipt confirms a payment already made, such as a guest paying at the table. Most restaurants only need invoices for event and business customers.
Can I use these restaurant invoice templates for private events?
Yes. Add the event date, guest count, per-person pricing and any staffing, rental or delivery charges, then deduct the deposit already paid so the client sees exactly what is left to pay.
More event and hospitality invoice templates
Templates for the planners, caterers and vendors who work the same events — and the deposit invoice that holds the date.
Related invoice templates
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