This quotation template prices a job before you do it, and the totals calculate themselves. Fill it in, download a PDF, and turn the same figures into an invoice the moment the client accepts — no retyping, no signup.
Fields you'll usually include on this invoice:
A quotation is a fixed price offered before the work happens. An invoice is a request for payment after it has. A quote does not create a debt; an invoice does. The practical difference is that a quote needs an expiry date and an invoice needs a due date.
Once a client accepts it, a quotation generally becomes the agreed price and binds you to it — which is why the expiry date matters. An estimate is different: it signals an approximate figure that can move. Use the word you actually mean.
Show it separately if you charge it, exactly as you would on an invoice. A quote that hides tax inside the total gets disputed later when the invoice arrives larger than the number the client remembers.
Build an invoice now with our free online invoice maker — professional PDF, local tax fields and no signup required.