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Free Mechanic Invoice Template

A free, professional mechanic invoice template for Australian automotive workshops. Download as Word, Excel, or PDF — for general repairs, services, roadworthy/pink slip inspections, and parts sales.

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Who uses this template

  • Independent mechanics
  • Auto repair workshops
  • Roadworthy and safety inspection centres
  • Specialist mechanics (European, Japanese, vintage)
  • Mobile mechanics

What to include on your invoice

  • Business name, ABN, and mechanic licence/certificate number
  • Customer name and vehicle details (rego, make, model, VIN)
  • Labour hours and rate
  • Parts list with quantities and prices
  • Workshop sundries and disposal fees
  • GST line and total
  • Warranty terms on workmanship and parts

Invoicing tips for mechanics

  • 1.Always list the vehicle rego and VIN — required for warranty and ATO records
  • 2.Itemise parts and labour separately so customers see the breakdown
  • 3.List workshop sundries (disposal, rags, fluids) as a single line
  • 4.For warranty work, reference the warranty number and issuing manufacturer
  • 5.Quote workmanship warranty separately from manufacturer part warranty

Frequently asked questions

Should mechanic invoices list the vehicle rego?

Yes — always include rego, make, model, and VIN. Required for ATO records and customer warranty claims.

How do I bill parts vs labour?

Itemise them separately. Most mechanics mark up parts 20-40% (the "trade margin"); customers expect to see the breakdown.

Are roadworthy inspections GST-applicable?

Yes — roadworthy/safety certificate fees are taxable services. Display GST separately.

What payment terms work?

Payment on collection is standard. Net 14 or Net 30 for fleet/business customers.

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