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Free Personal Trainer Invoice Template

A free, professional personal trainer invoice template for Australian PTs. Download as Word, Excel, or PDF — for per-session billing, multi-session packages, and recurring online coaching plans.

Download Word (.docx)

Microsoft Word, Google Docs, Pages

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Download Excel (.xlsx)

Microsoft Excel, Google Sheets, Numbers

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Download PDF

Print-ready, fixed layout

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Who uses this template

✓Independent personal trainers
✓Online fitness coaches
✓Group fitness instructors
✓Strength and conditioning coaches
✓Mobile/in-home PTs

What to include on your invoice

✓Business name and ABN
✓Client name
✓Session dates or package details
✓Per-session rate or package price
✓GST line (only if registered)
✓Payment terms

Invoicing tips for personal trainers

1.Package deals (e.g., 10 sessions for $850) improve retention and upfront cash flow
2.Most PTs are not GST-registered (under $75K) — no GST line
3.Bill weekly for ongoing clients, monthly for retainer-style coaching
4.For online coaching, separate program design from check-in calls
5.Direct debit setup reduces invoice chasing for recurring clients

Frequently asked questions

Do personal trainers need to charge GST?

Only if your annual income exceeds $75,000. Most independent PTs are below this threshold.

Should I sell session packages?

Yes — packages of 5, 10, or 20 sessions improve retention and let you bill upfront. The template handles both single sessions and packages.

How do online coaches invoice?

Same as in-person — list the coaching package, sessions included, and payment terms. Most online coaches bill monthly retainers.

Can I use this template for group classes?

Yes — adjust the line items to "group session × N attendees" or use a flat group rate.

Free Personal Trainer Invoice Template

Or skip the editing — generate it online in 60 seconds

Who uses this template

What to include on your invoice

Invoicing tips for personal trainers

Frequently asked questions

Do personal trainers need to charge GST?

Should I sell session packages?

How do online coaches invoice?

Can I use this template for group classes?

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