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Free Tutor Invoice Template

A free, professional tutor invoice template for Australian private tutors. Download as Word, Excel, or PDF — for hourly tutoring, weekly packages, or term-based fees.

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Who uses this template

  • Private tutors (maths, English, science)
  • Music and arts teachers
  • Languages tutors
  • University and HSC exam coaches
  • Online tutors using Zoom or Google Meet

What to include on your invoice

  • Business name and ABN
  • Student/parent name
  • Session dates and number of sessions
  • Hourly rate or package fee
  • GST line (only if GST-registered)
  • Payment terms and methods

Invoicing tips for tutors

  • 1.Most tutors are not GST-registered (under the $75K threshold) — omit GST in that case
  • 2.Bill weekly for ongoing students for predictable cash flow
  • 3.For term-based packages, take payment upfront (e.g., $560 for 8 weeks)
  • 4.Include session dates on the invoice for clear records
  • 5.Online tutors should still issue invoices — same legal requirements apply

Frequently asked questions

Do private tutors need to charge GST?

Only if your annual tutoring income exceeds $75,000. Most private tutors are well below this threshold — no GST line needed.

Do tutors need an ABN?

Yes for invoicing — without an ABN, clients (especially organisations) must withhold 47% PAYG. Sole-trader ABNs are free.

How do I bill term-based packages?

Either weekly (e.g., $70/week for 8 weeks) or upfront (one $560 invoice). Upfront protects against student dropouts mid-term.

What payment terms work for tutoring?

Net 7 to Net 14 for most parents/students. Many tutors require pre-payment for the next session if a previous one is unpaid.

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