Free Massage Therapist Invoice Template
A free, professional massage therapist invoice template for Australian remedial massage therapists. Download as Word, Excel, or PDF — for health-fund-eligible receipts, mobile bookings, and clinic sessions.
Prefer to fill it in online? Use the free invoice tool ↓ Jump to Word, Excel and PDF downloads ↓Create a massage therapist invoice online
Use the same free builder as our homepage to enter your details, check totals and preview the invoice. Start without an account; downloads follow the free-tool limits. Prefer an editable file? The Word, Excel and PDF options are below.
Create your invoice online
Preview of the massage therapist invoice template — download editable Word, Excel or PDF below.
Prefer the online builder? It is right here
Enter your details, itemise the work and review the calculated totals in the tool above. Create an account when you want to save customers, send tracked invoices and manage reminders.
Try the live generator →Who uses this template
- ✓Remedial massage therapists
- ✓Sports massage therapists
- ✓Relaxation and Swedish massage practitioners
- ✓Mobile massage therapists
- ✓Pregnancy massage specialists
What to include on your invoice
- ✓Business name and ABN
- ✓Provider name and association membership (AAMT, MA, ATMS) for health-fund rebates
- ✓Client name
- ✓Service date and duration
- ✓Service type (remedial, relaxation, etc.)
- ✓GST line (most services are GST-free)
- ✓Provider number for health-fund claims
Invoicing tips for massage therapists
- 1.Most remedial massage is GST-free — do not add GST unless your service is non-medical relaxation
- 2.Include your AAMT/ATMS/MA membership number so clients can claim health-fund rebates
- 3.Include your provider number on every receipt for HICAPS/health-fund claims
- 4.For mobile bookings, charge travel as a separate line for jobs over 30 min away
- 5.For new clients, include the initial assessment as a separate line
Frequently asked questions
Is remedial massage GST-free?
Yes — remedial massage by a qualified therapist (AAMT, MA, or ATMS member) is GST-free under the GST-free Supply (Health) Determination. Relaxation/Swedish massage may attract GST.
Do clients need my provider number for health-fund rebates?
Yes — include your provider number and association membership on every receipt so clients can claim their rebate.
Should I charge travel for mobile bookings?
For jobs over 30 minutes away, yes — itemise it separately so clients see the breakdown.
What payment terms work for massage?
Payment on session is standard. Take EFTPOS or bank transfer at the appointment.
More free templates
A practical guide to coaching and personal services billing
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Agree what this invoice covers
Name the booked service and whether the price covers a session, appointment or package. Clarify any separately priced products, travel or materials. Apply cancellation or missed-appointment charges only according to the actual agreement and applicable requirements.
Give the payer enough context
Include the booking reference, service date, package or session period and payer. Check the legal billing name and delivery contact against the accepted work. Keep the agreed booking terms, delivered-session record and payments received available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
Worked coaching and personal services invoice example
This example bills completed sessions, not a prepaid package. If a package has already been paid, record its usage instead of charging each included session again.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Completed booked sessions | 3 | 60.00 | 180.00 |
| Approved additional product or materials | 1 | 25.00 | 25.00 |
| Example subtotal | 205.00 | ||
Avoid this billing mistake
Including detailed health, personal or consultation notes on an invoice can expose information the payer does not need. Use a suitable booking reference and a concise service description.
Follow up on the right record
Reconcile sessions, package usage and receipts before requesting the next payment. The invoice tool is not a clinical record, booking system or package-eligibility checker.
Before you send
- Match the line items and quantities to the accepted scope and approved changes.
- Check the invoice number, issue date, explicit due date and the booking reference, service date, package or session period and payer.
- Apply only the tax treatment relevant to your business and location; check current local requirements if unsure.
- Keep earlier billing separate from actual payments. Verify the outstanding amount and payment instructions.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.