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Free Translator Invoice Template

A free, professional translator invoice template for Australian translators and interpreters. Download as Word, Excel, or PDF — for per-word translations, NAATI certifications, and interpreting services.

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Who uses this template

  • NAATI-certified translators
  • Court and immigration interpreters
  • Medical and legal translators
  • Technical and software translators
  • Subtitling and localisation specialists

What to include on your invoice

  • Business name and ABN
  • NAATI certification number (if applicable)
  • Client name and project reference
  • Language pair and direction
  • Word count and per-word rate (or fixed fee)
  • Certification fee (if NAATI-stamped)
  • GST line and total

Invoicing tips for translators

  • 1.Include your NAATI certification number for certified translations
  • 2.Per-word rates vary by language pair — common range AU$0.15-0.40/word
  • 3.Certified translations attract a per-document certification fee
  • 4.For interpreting, charge by the hour with a minimum (typically 2 hours)
  • 5.Release final documents only after payment is received

Frequently asked questions

How are translation rates calculated?

Most translators charge per source word (e.g., $0.20/word). Some use per-target-word or per-page. The template handles per-word or per-document fixed fees.

What does NAATI certification cost?

Translators typically charge a separate certification fee (e.g., $30-50 per document) on top of the translation. List it as its own line item.

Should I charge GST?

If your annual income exceeds $75,000 — yes. Note that translations consumed outside Australia may be GST-free (export of services).

How do I bill interpreting?

Hourly with a minimum (typically 2 hours) plus travel. Court and conference interpreting often has higher rates.

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