Electrical invoicing software should bill materials, electrician and apprentice hours, and permit and inspection fees on separate lines, so the customer can see what a panel upgrade actually cost. Below is a filled 200-amp panel-upgrade invoice for $2,524.70 and a checklist for electricians choosing software.
Worked electrical invoice · iPhone and web · 0% of your payments
A filled invoice for upgrading a 100-amp service to a 200-amp panel, with an $800 deposit.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 200A main breaker panel, 40-space | 1 | $420.00 | $420.00 |
| Circuit breakers (8 standard, 4 AFCI/GFCI) | 1 | $310.00 | $310.00 |
| Service entrance cable, meter hub, ground rods and clamps | 1 | $265.00 | $265.00 |
| Licensed electrician labor | 8 h | $110.00 | $880.00 |
| Apprentice labor | 8 h | $55.00 | $440.00 |
| Permit and inspection fee (pass-through) | 1 | $150.00 | $150.00 |
| Subtotal | $2,465.00 | ||
| Sales tax, 6% on materials only ($995.00) | $59.70 | ||
| Total | $2,524.70 | ||
| Less deposit received Oct 14 | -$800.00 | ||
| Balance due by Nov 7 | $1,724.70 |
Example rates, not recommended prices. Whether electrical labor and materials are taxable depends on your state and on whether the work is a repair or a permanent improvement to the property. Check your state's revenue department.
Electrical contractors dispatching crews usually need a field-service suite such as Jobber (from $49 a month) or Housecall Pro (from $79 a month, October 2026). A solo electrician who quotes and invoices can use InvoiceSonic, free to start or A$19 a month for Pro, without dispatch or GPS.
Electrician invoice template · Best invoicing software for contractors
Australian electrical work is licensed at any job value, and the paperwork runs to state deadlines: in Victoria the Certificate of Electrical Safety reaches the customer within 4 days for prescribed work and 30 days for other work. The award rate for a Grade 5 electrical worker with licence allowance is $32.19 an hour from 1 July 2026, the floor your charge-out rate sits on.
Example rates: use your own.
| Line | Qty | Rate | Amount |
|---|---|---|---|
| Call-out | 1 | $99.00 | $99.00 |
| Electrical labour (hours) | 3 | $105.00 | $315.00 |
| Materials: cable, fittings, switchgear | 1 | $240.00 | $240.00 |
| GST 10% | $65.40 | ||
| Total | $719.40 | ||
| NSW: licence threshold | None. Electrical wiring is specialist work, so you need a contractor licence at any value source |
|---|---|
| NSW: advertising | Every ad shows the licensee's name, licence number with the correct category of work, and a business phone source |
| Queensland: advertising | Registered name and electrical contractor licence number on all ads, vehicles and websites (business cards and stationery excluded) source |
| Victoria: COES for prescribed work | To the customer within 4 days of completion, after inspection source |
| Victoria: COES for non-prescribed work | Copy due within 30 days; no inspection needed source |
| Award floor (MA000025) | Grade 5 with industry, tool and licence allowances: $32.19 an hour from 1 July 2026 source |
Checked 13 November 2026 on: NSW Fair Trading: building trade advertisements · WorkSafe QLD: QBCC and electrical licences in advertising · Energy Safe Victoria: certificates of electrical safety · Fair Work: MA000025 pay guide. Not legal or tax advice.
Note the certificate deadline when you book
Prescribed work in Victoria needs inspection and a COES within 4 days; other work within 30. Put the date on the job so the invoice and certificate go out together.
Bill the call-out and the work separately
A separate call-out line stops the 'I paid for an hour I didn't use' dispute on short fault-finding visits.
Itemise switchgear and cable
Big-ticket items like switchboards and RCDs belong on their own lines so the customer can match them to the quote.
Does an electrician need a licence for a small job in NSW?
Yes. Electrical wiring is specialist work in NSW, so a contractor licence is needed whatever the value.
When is a Certificate of Electrical Safety due in Victoria?
Within 4 days of completing prescribed work (after inspection) and within 30 days for non-prescribed work.
Does my licence number have to go on my invoices?
NSW and Queensland rules require it on advertising; putting the same number on quotes and invoices lets the customer check it against your ads and the register.
What is the award rate for an electrician in 2026?
Grade 5 under the Electrical, Electronic and Communications Contracting Award, with industry, tool and licence allowances, is $32.19 an hour from 1 July 2026.
Your call-out, labour and materials from the calculator are already in the form, set to Australia with GST. Add your licence number and the COES number, then send it from the job.
Create the job invoice now, then save the customer, status and reminder workflow when you are ready.
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