HVAC Invoice Example

A worked hvac invoice with realistic line items Australian hvac services businesses charge every day. Use it as a reference or create your own compliant PDF instantly.

Tax Invoice
Your HVAC Business
ABN 11 222 333 444
INV-2026-0042
Issued 15 May 2026
Due 22 May 2026
Bill to: Sample Client Pty Ltd · Payment due within 14 days
Description Qty Rate Amount
Service call-out fee 1 $140.00 $140.00
Labour — licensed HVAC technician (per hour) 3 $165.00 $495.00
Refrigerant gas (R32, R410A) 1 $220.00 $220.00
Replacement parts 1 $380.00 $380.00
Subtotal: $1235.00
GST (10%): $123.50
Total: $1358.50

Bank transfer or EFTPOS. Annual service contracts billed quarterly in advance.

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Tips

FAQs

Do HVAC technicians need an ARCtick licence?

Yes — to handle refrigerants in Australia. Display the licence number on every invoice that includes refrigerant work.

Should I charge GST on refrigerant gas?

Yes if you are GST-registered — refrigerant gas is a taxable supply at 10%.

How do I bill annual service contracts?

Invoice quarterly in advance (e.g., $300/quarter for 4 visits/year). Recurring invoices reduce admin and improve cash flow.

What payment terms work for HVAC?

Net 14 for residential, Net 30 for commercial. For emergency call-outs, payment is typically due on completion.