A worked mechanic invoice with realistic line items Australian automotive businesses charge every day. Use it as a reference or create your own compliant PDF instantly.
Use the example above as a reference, then enter your actual business, customer and job details here. Start without an account; downloads follow the free-tool limits. Saving, tracked sending and reminders require an account.
Yes. Registration, make, model, VIN and odometer make the invoice useful for warranty claims, resale and the customer's own records.
Itemise them separately. List each part with its price, then labour by task or hours. Customers and fleet managers expect to see the split.
If you are registered for GST, inspection fees are generally taxable like your other services, so show GST separately on a tax invoice.
It depends on the state. NSW and WA license motor vehicle repair businesses; if you hold a licence, showing its number on invoices is good practice and may be required.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Separate the diagnostic authorisation from the approved repair. Identify the vehicle and explain which labour and parts the estimate includes. If the repair changes after inspection, document the revised work and approval before billing it.
Include the vehicle reference, repair-order number, visit date and relevant mileage record. Check the legal billing name and delivery contact against the accepted work. Keep the approved estimate, additional repair authorisation, parts supplied and labour record available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
Diagnosis is separate here because the agreement bills it separately. If the diagnostic charge is credited against the repair, reflect that agreement rather than automatically charging both in full.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Diagnostic labour | 1 | 85.00 | 85.00 |
| Approved repair labour | 2 | 85.00 | 170.00 |
| Replacement component | 1 | 140.00 | 140.00 |
| Example subtotal | 395.00 | ||
Listing one total for ‘repair’ makes it hard to distinguish labour, parts and previously approved extras. Use clear descriptions and avoid presenting a part as replaced when it was only inspected or repaired.
For fleet work, include the customer’s vehicle and purchase-order references. If a third party is paying, confirm the authorised payer and scope; an owner’s approval does not necessarily establish a warranty provider’s payment obligation.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.