Create professional invoices specifically designed for voice actors in United States. InvoiceSonic's free invoice generator combines voice actor-specific billing with United States's Sales Tax requirements and USD formatting.
An example of what your invoice could look like (sample figures).
United States Voice Actor
EIN 91-5570848
INVOICE
#INV-5791
Bill to
Sample Client — United States
| Description | Qty | Unit | Amount |
|---|---|---|---|
| Recording session fee (hourly or half-day) | 1 | $2,000.00 | $2,000.00 |
| Per finished minute (narration, e-learning) | 3 | $6,000.00 | $18,000.00 |
| Per finished hour (audiobooks) | 3 | $2,000.00 | $6,000.00 |
Common voice actor line items billed in United States:
United States requires these fields on a valid invoice:
Sales Tax: Varies by state
Currency: USD ($)
Business registration: EIN
A voice actor invoice in United States must include: your EIN, business name and address, client details, invoice number and date, detailed service descriptions, amounts in USD, Sales Tax at Varies by state (if registered), payment terms (typically Net 30 with agencies and production companies; Net 14 for direct clients), and total amount due.
In United States, voice actors must charge Sales Tax at Varies by state if registered. Registration requirements vary - check United States's thresholds. Always show Sales Tax separately on your invoices.
Common billing methods: Session fee, Per finished minute or hour, Session plus usage fee, Full buyout, Retainer for recurring work. Typical pricing basis: Session fee plus usage for commercials; per finished minute or hour for narration. Quote amounts in USD and set rates from your own contract or price list.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Distinguish the shoot or recording session from editing, final deliverables and separately agreed usage fees. State the included session length and revision allowance. Record extra locations, overtime or requested formats before including them as additional charges.
Include the booking or production name, session date and delivery milestone. Check the legal billing name and delivery contact against the accepted work. Keep the accepted production brief, approved extras and delivery record available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The session and editing are billed separately here because the quote separates them. For an all-inclusive package, use its fixed price and add only approved work outside that package.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Agreed production session | 1 | 500.00 | 500.00 |
| Post-production hours | 4 | 60.00 | 240.00 |
| Example subtotal | 740.00 | ||
Describing a deposit request as the final production balance can cause duplicate-payment questions. Name the billing stage and check the deposit actually received before calculating the remaining amount.
Send delivery and approval references to the person processing payment. Keep licensing, ownership and release conditions in the underlying agreement; payment tracking is not rights management.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.