Video editor invoice template for freelance editors and small post-production teams: bill edit days or hours, the rough cut and final delivery, any additional revision round and a rush fee as separate line items. Add your business name, the client's company name and a unique invoice number, then download a PDF for your first invoice or your fiftieth.
Everything you need to manage your Video Editor invoicing
Choose from templates designed specifically for Video Editor with industry-standard formats.
Support for Hourly or edit-day rate, Per finished minute, Fixed fee per deliverable, Deposit plus final-delivery milestone, Monthly retainer for ongoing content billing methods.
Create your first Video Editor invoice in under 2 minutes with our intuitive interface.
Store all your client details and track payment history for every Video Editor project.
Automatic totals, tax calculations, and currency conversions save Video Editor time on every invoice.
Download professional PDF invoices instantly or send directly to clients via email.
Examples of work Video Editor professionals typically bill for:
Typical Rates: Hourly, per edit day, per finished minute or a fixed fee per deliverable (set from your quote) | Payment Terms: Deposit at booking, balance due 14 days after the master file is delivered
Related templates: videography invoice template · photographer invoice template
Your business name and contact information, the client's company name, a unique invoice number, the issue date and payment due date, then separate line items for edit days or hours, each deliverable (rough cut, final delivery, cut-downs), any additional revision round, rush fees and pass-through costs such as music licences. Finish with the subtotal, any tax you are registered to charge, the deposit received, the balance due and your payment terms.
Open-ended work is usually billed by the hour or edit day. When the scope is clear, many editors quote a fixed fee per deliverable or per finished minute. A deposit at booking with the balance due on final delivery is common for project work, and ongoing social content often moves to a monthly retainer.
Put the number of included revision rounds on your quote. When the client asks for more, add an additional revision round line at the agreed price, so the change is documented on the invoice instead of absorbed as scope creep.
A videography invoice usually covers shoot days, crew, kit rental and travel as well as editing, while a video editor invoice covers post-production only. If you shoot and edit, bill the shoot and the edit as separate sections on the same invoice.
You can copy the same fields into Word or Google Docs, but you then have to number invoices, total lines and track payment yourself. The online template fills the maths and invoice number automatically and exports a PDF.
Explore our full template collection or start with our free invoice generator.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Distinguish the shoot or recording session from editing, final deliverables and separately agreed usage fees. State the included session length and revision allowance. Record extra locations, overtime or requested formats before including them as additional charges.
Include the booking or production name, session date and delivery milestone. Check the legal billing name and delivery contact against the accepted work. Keep the accepted production brief, approved extras and delivery record available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The session and editing are billed separately here because the quote separates them. For an all-inclusive package, use its fixed price and add only approved work outside that package.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Agreed production session | 1 | 500.00 | 500.00 |
| Post-production hours | 4 | 60.00 | 240.00 |
| Example subtotal | 740.00 | ||
Describing a deposit request as the final production balance can cause duplicate-payment questions. Name the billing stage and check the deposit actually received before calculating the remaining amount.
Send delivery and approval references to the person processing payment. Keep licensing, ownership and release conditions in the underlying agreement; payment tracking is not rights management.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.