Professional invoice template designed for virtual assistants. Create GST-compliant invoices that include all standard administrative billing elements.
Everything you need to manage your Virtual Assistant invoicing
Choose from templates designed specifically for Virtual Assistant with industry-standard formats.
Support for Per word/page, Monthly subscription, Performance-based, Milestone payments billing methods.
Create your first Virtual Assistant invoice in under 2 minutes with our intuitive interface.
Store all your client details and track payment history for every Virtual Assistant project.
Automatic totals, tax calculations, and currency conversions save Virtual Assistant time on every invoice.
Download professional PDF invoices instantly or send directly to clients via email.
Examples of work Virtual Assistant professionals typically bill for:
Typical Rates: $60/hour or $700/project | Payment Terms: Net 30 days
Virtual Assistant typically charge $60/hour or $700/project. Consider your experience, market rates, complexity of work, and the value you deliver when setting your rates.
Most Virtual Assistant professionals use Net 30 days. You can adjust based on project size, client relationship, and your cash flow needs.
Virtual Assistant commonly use Per word/page, Monthly subscription, Performance-based, Milestone payments billing. Choose the method that best fits your service delivery model and client preferences.
Yes! If you have retainer clients or ongoing service agreements, you can set up recurring invoices in InvoiceSonic. This saves time for Virtual Assistant with regular billing cycles.
Explore our full template collection or start with our free invoice generator.
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Define the service period, included tasks and billing basis. For a retainer, explain how included hours and approved additional hours are handled. Keep reimbursable purchases distinct from your service fee and document approval before incurring them.
Include the client engagement, billing period and task or timesheet reference. Check the legal billing name and delivery contact against the accepted work. Keep the accepted scope, time summary and approvals for additional hours or costs available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
The invoice shows ten hours plus an approved purchase. If the client uses a prepaid hour bundle, reconcile usage before billing these hours again.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Administrative support — agreed hours | 10 | 35.00 | 350.00 |
| Approved reimbursable purchase | 1 | 20.00 | 20.00 |
| Example subtotal | 370.00 | ||
Copying sensitive task descriptions from internal client systems into the invoice may disclose unnecessary information. Summarise the task category and use a suitable reference.
Confirm who approves the time record and who pays. If an hour total is queried, provide the agreed timesheet summary against the original invoice instead of creating a second invoice for the same work.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.