Free AIA Progress Billing Invoice Template
A free invoice template modeled on the AIA G702/G703 style progress-billing format, available as Excel, Google Sheets, Word, and PDF. Designed for contractors on commercial and construction projects, it tracks the schedule of values, work completed this period, stored materials, and retainage. Use it for monthly draw requests against a fixed contract sum.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| General conditions & mobilization | 1 | $18,000.00 | $18,000.00 |
| Concrete & foundation — work completed this period | 1 | $42,000.00 | $42,000.00 |
| Framing & structural — work completed this period | 1 | $56,000.00 | $56,000.00 |
| Stored materials on site | 1 | $12,000.00 | $12,000.00 |
| Less retainage (10%) | 1 | $-12,800.00 | $-12,800.00 |
| Subtotal | $115,200.00 | ||
| Sales tax (8%) | $9,216.00 | ||
| Total | $124,416.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓General contractors on commercial projects
- ✓Subcontractors billing GCs via draw requests
- ✓Construction project managers
- ✓Design-build and public-works firms
- ✓Contractors working under AIA contracts
What to include
- ✓Project name, owner, and architect
- ✓Application number and billing period
- ✓Schedule of values by line item
- ✓Work completed this period and to date
- ✓Materials presently stored
- ✓Retainage withheld (typically 5–10%)
- ✓Total earned less retainage and prior payments
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for aia progress billing
- ✓ Bill against a schedule of values so each line ties to the contract sum
- ✓ Track work completed this period, to date, and the percent complete per line
- ✓ Withhold and show retainage clearly — owners usually hold 5–10% until completion
- ✓ List stored materials separately from installed work if your contract allows it
- ✓ Number each application sequentially and subtract previous certified payments
AIA Progress Billing invoice FAQ
What is AIA-style progress billing?
It's the construction-industry standard (AIA forms G702 and G703) for billing a fixed-price project in monthly installments. Each application shows the schedule of values, work completed to date, stored materials, and retainage.
What is a schedule of values?
It's a breakdown of the total contract sum into individual line items (e.g. foundation, framing, electrical). You bill the percentage of each line completed during the period.
How does retainage work?
The owner withholds a percentage (commonly 5–10%) of each payment until the project is substantially complete, protecting them against incomplete or defective work. Show it as a deduction on every application.
Does this template replace official AIA forms?
It mirrors the G702/G703 layout for convenience, but some owners and lenders require licensed AIA documents. Confirm your contract's requirements before submitting.
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