Free Landscaping Estimate Template
This landscaping estimate template prices each part of the job by its own unit: sod and pavers per square foot, mulch per cubic yard, plants each and irrigation per zone. Download it free in Word, Excel or fillable PDF, or build the estimate below. A filled backyard example is further down.
Free · No signup · Word, Excel and fillable PDF · Unit pricing for hardscape and softscape
Create your invoice online
Download the landscaping estimate template
Set up for install work: site prep, softscape and hardscape lines with their own units, a taxable flag for plants and materials, a deposit and a plant warranty line in the terms.
- Landscaping estimate template (.docx): Edit in Word, Pages or Google Docs.
- Landscaping estimate template (.xlsx): Line totals, tax and the total calculate for you. Opens in Google Sheets.
- Landscaping estimate template (.pdf): Fillable form on page 1, a filled example on page 2. Print it or type into it.
Free, no signup and no email needed. Rows marked "(example)" are samples to type over. Each file carries a small "Template by InvoiceSonic" footer that you can delete.
Landscaping estimate example: backyard sod, patio and planting
A backyard refresh in Charlotte: new sod, a 12 x 16 ft paver patio, shrubs, mulch and a drip zone. The company and client are made up; the unit prices are typical install rates.
| Item | Qty | Rate | Taxable | Amount |
|---|---|---|---|---|
| Remove old turf and fine grade | 1,200 sq ft | $0.85 | N | $1,020.00 |
| Supply and install fescue sod | 1,200 sq ft | $1.60 | N | $1,920.00 |
| Paver patio, 12 x 16 ft, on compacted base | 192 sq ft | $18.00 | N | $3,456.00 |
| Shrubs, 3 gal, planted | 12 ea | $55.00 | Y | $660.00 |
| Hardwood mulch, delivered and spread | 6 cu yd | $68.00 | Y | $408.00 |
| Drip irrigation zone for beds | 1 zone | $850.00 | N | $850.00 |
| Debris haul-away | 1 load | $275.00 | N | $275.00 |
| Subtotal | $8,589.00 | |||
| Sales tax (7% on $1,068.00 of taxable lines) | $74.76 | |||
| Total | $8,663.76 | |||
| Deposit due (30%) | $2,599.13 | |||
Sales tax at an example 7% applies only to the $1,068.00 of shrubs and mulch; installation and hardscape lines are marked N. A 30% deposit ($2,599.13) books the job.
Landscaping estimate units: how to measure each line
| Item | Unit | How to work it out |
|---|---|---|
| Sod | sq ft | Length x width of each area, plus about 5% for cuts. |
| Pavers | sq ft | Patio area, plus 5-10% for cuts. Price the compacted base in the same line or its own. |
| Mulch | cu yd | Bed area in sq ft x depth in inches / 324. 600 sq ft at 3 in = 5.6, so quote 6. |
| Gravel | ton | Work out cubic yards the same way, then use your supplier's tons per yard. |
| Edging | LF | Measure the bed perimeter you're edging. |
| Plants | each | Count by container size (1 gal, 3 gal, 15 gal). |
| Irrigation | zone | Price per zone; list the controller and any backflow device separately. |
What to include in a landscaping estimate
Site prep
Turf removal, grading and debris haul-away. These are easy to forget and hard to add later.
Softscape by unit
Sod per square foot, plants by size and count, mulch by the cubic yard.
Hardscape by area
Patios, walls and edging per square or linear foot, including the compacted base.
Irrigation
Per zone, with the controller and any backflow device listed separately.
Plant warranty
How long you'll replace plants that die, and the conditions, such as the client watering as instructed.
Access and conditions
Gate width for equipment, slopes, rock or roots. Write down what you assumed.
How to fill in a landscaping estimate template
-
1
Measure each area
Measure lawn, beds and hardscape separately and note them in the Details box.
-
2
Price each line in its own unit
Replace the example rows: sq ft for sod and pavers, cu yd for mulch, each for plants, per zone for irrigation.
-
3
Mark taxable lines
Plants and materials are often taxable; install labor often isn't. Mark each line Y or N to match your state.
-
4
Add the deposit and warranty
Enter the deposit percent and your plant warranty in the terms.
-
5
Send it for signature
Save as PDF and send. Quote ongoing maintenance separately so the client can say yes to the install on its own.
Install finished? Invoice it now
Switch the estimate to an invoice, adjust for anything that changed on site, and send it.
Create an invoiceFrequently asked questions
How do you write a landscaping estimate?
Measure each area, then list site prep, softscape, hardscape and irrigation as separate lines, each in its own unit. Add tax on taxable lines, a deposit, your plant warranty and exclusions, and get the client's signature.
How do you calculate mulch for an estimate?
Multiply the bed area in square feet by the depth in inches and divide by 324 to get cubic yards. 600 sq ft of beds at 3 inches deep is 600 x 3 / 324 = 5.6 cubic yards, so quote 6.
Do landscapers charge sales tax?
It depends on the state. Plants and materials are often taxable; many states don't tax installation labor, but some tax landscaping services. The template lets you mark each line taxable or not.
Should I include maintenance in a landscaping estimate?
Quote it separately, as a monthly or per-visit price, so the install estimate stays clear and the client can approve one without the other.
How long should a landscaping estimate be valid?
30 days is common. Go shorter if your nursery or stone yard changes prices often, and put the expiry date on the estimate.
Can I use this landscaping estimate template in Google Docs or Google Sheets?
Yes. Upload the .docx to Google Drive and open it with Google Docs, or open the .xlsx with Google Sheets. The Sheets version keeps the formulas, so line totals, tax and the total still calculate.
Related tools & guides
Estimate template · Contractor estimate template · Landscaping invoice template · Invoicing software for landscapers · Quote template