Free Video Production Invoice Template & Generator
Video production invoices span several phases, and lumping them together hides the value of the work. Break your invoice into pre-production, shoot days, and post-production so clients can see scripting, location scouting, and casting separately from the days on set and the edit, colour, and sound that follow. Licensing deserves its own lines too, covering music synchronisation, talent usage rights, and distribution windows, because these costs carry conditions a client must understand. Day rates, crew, equipment hire, and travel are all worth itemising rather than bundling into a single figure. Australian production houses registered for GST should display the 10 per cent component separately and include their ABN on every invoice, with milestone payments tied to delivery being standard for larger jobs. With InvoiceSonic you can build a clear, professional video production invoice for free, using the template and generator to export a PDF without any signup.
Preview of the video production invoice template — create or download yours free.
Why Video Production Professionals Choose InvoiceSonic
Industry-specific invoicing tools designed for Video Production
Industry-Specific Templates
Pre-built templates tailored for Video Production with common line items and payment terms.
Fast Invoice Creation
Create professional Video Production invoices in under 2 minutes with our streamlined interface.
GST Compliant
Automatic GST calculations ensure your Video Production invoices meet Australian tax requirements.
Professional Branding
Add your logo and customize colors to match your Video Production business brand.
Client Management
Keep track of all your Video Production clients and their payment history in one place.
Recurring Billing
Perfect for Video Production businesses with ongoing service contracts and subscriptions.
Common Services for Video Production
Typical services you can include on your Video Production invoices:
- ✓ Corporate video production
- ✓ Social media clips
- ✓ Event highlight reels
- ✓ Post-production & colour grade
- ✓ Drone aerial footage
Average Invoice Value: $3000 | Payment Terms: 50% upfront, 50% on completion
Typical Line Items on Video Production Invoices
Common billable items video production businesses include on invoices:
- ✓ Pre-production & scripting
- ✓ Shoot day — crew + equipment
- ✓ Edit — first cut (up to 3 min)
- ✓ Revision rounds (2 included)
- ✓ Licensed music track fee
Invoicing Tips for Video Production
- ✓ Invoice pre-prod before booking crew and locations
- ✓ Separate raw footage delivery from finished edit if priced à la carte
- ✓ State usage licence (web, broadcast, perpetual) on every invoice
- ✓ Pass through talent, location, and music licence costs transparently
Common Video Production Invoicing Mistakes to Avoid
- ✓ Delivering master files before final payment
- ✓ Not capping revision rounds in the quote and invoice
- ✓ Bundling licenced music without showing pass-through cost
- ✓ Missing GST on production services to Australian clients
Video Production Invoicing FAQ
What should I include on a Video Production invoice?
Your Video Production invoice should include your ABN, business details, client information, detailed line items for services or products, payment terms (typically 50% upfront, 50% on completion), GST breakdown, and total amount due.
How do I price my Video Production services?
The average invoice value for Video Production is $3000. Consider your experience, market rates, overhead costs, and the value you provide when setting prices for your services.
What payment terms are standard in Video Production?
Most Video Production businesses use payment terms of 50% upfront, 50% on completion. However, you can adjust based on your relationship with the client and cash flow needs.
Can I create recurring invoices for Video Production clients?
Yes! InvoiceSonic allows you to set up recurring invoices for regular Video Production clients. This is perfect for ongoing contracts, maintenance agreements, or subscription-based services.
Video Production Invoice Template — Locations & Related
Video Production by city (AU)
- Video Production invoices in Sydney
- Video Production invoices in Melbourne
- Video Production invoices in Brisbane
- Video Production invoices in Perth
- Video Production invoices in Adelaide
- Video Production invoices in Gold Coast
- Video Production invoices in Canberra
- Video Production invoices in Newcastle
- Video Production invoices in Wollongong
- Video Production invoices in Hobart
- Video Production invoices in Geelong
- Video Production invoices in Townsville
- Video Production invoices in Cairns
- Video Production invoices in Darwin
- Video Production invoices in Toowoomba
- Video Production invoices in Ballarat
- Video Production invoices in Bendigo
- Video Production invoices in Albury
- Video Production invoices in Launceston
- Video Production invoices in Mackay
- Video Production invoices in Rockhampton
- Video Production invoices in Bunbury
- Video Production invoices in Bundaberg
- Video Production invoices in Coffs Harbour
- Video Production invoices in Wagga Wagga
- Video Production invoices in Hervey Bay
- Video Production invoices in Mildura
- Video Production invoices in Shepparton
- Video Production invoices in Port Macquarie
- Video Production invoices in Gladstone
- Video Production invoices in Tamworth
- Video Production invoices in Traralgon
- Video Production invoices in Orange
- Video Production invoices in Geraldton
- Video Production invoices in Bowral
- Video Production invoices in Dubbo
- Video Production invoices in Nowra
- Video Production invoices in Bathurst
- Video Production invoices in Warrnambool
- Video Production invoices in Kalgoorlie
- Video Production invoices in Lismore
- Video Production invoices in Alice Springs
Video Production by country
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Need a different format? Browse our complete template library or try our free invoice generator.
A practical guide to photography and media production billing
Use the template as a starting layout, then replace its example information with the actual agreed work. The details below help you decide what to enter and what to check before sending.
Agree what this invoice covers
Distinguish the shoot or recording session from editing, final deliverables and separately agreed usage fees. State the included session length and revision allowance. Record extra locations, overtime or requested formats before including them as additional charges.
Give the payer enough context
Include the booking or production name, session date and delivery milestone. Check the legal billing name and delivery contact against the accepted work. Keep the accepted production brief, approved extras and delivery record available to resolve questions. An invoice records the charge; it does not replace the underlying approval or supporting documents.
Worked photography and media production invoice example
The session and editing are billed separately here because the quote separates them. For an all-inclusive package, use its fixed price and add only approved work outside that package.
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Agreed production session | 1 | 500.00 | 500.00 |
| Post-production hours | 4 | 60.00 | 240.00 |
| Example subtotal | 740.00 | ||
Avoid this billing mistake
Describing a deposit request as the final production balance can cause duplicate-payment questions. Name the billing stage and check the deposit actually received before calculating the remaining amount.
Follow up on the right record
Send delivery and approval references to the person processing payment. Keep licensing, ownership and release conditions in the underlying agreement; payment tracking is not rights management.
Before you send
- Match the line items and quantities to the accepted scope and approved changes.
- Check the invoice number, issue date, explicit due date and the booking or production name, session date and delivery milestone.
- Apply only the tax treatment relevant to your business and location; check current local requirements if unsure.
- Keep earlier billing separate from actual payments. Verify the outstanding amount and payment instructions.
The free browser tool prepares the document. Saving customers, sending tracked invoices and managing reminders require an account and are subject to plan limits. Payment status needs accurate payment records; an invoice view alone does not confirm payment.