Free Deposit Invoice Template Invoice Template
A deposit invoice collects an upfront payment so you can secure materials and start work with cash in hand, then bill the balance later. Download our free deposit invoice template in Word, Excel, PDF, Google Docs, and Google Sheets to request a set percentage or flat deposit and clearly show the remaining balance due. It is ideal for custom jobs, events, and any project where you do not want to front the whole cost yourself.
Download the deposit invoice template invoice template
Or build it online in 60 seconds
Use InvoiceSonic's free generator — auto-calculate tax, prefill your details, and email the PDF straight to your client. No formatting needed.
Try the live generator →What's on the deposit invoice template invoice template
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Project total (custom kitchen cabinetry) | 1 | $6,800.00 | $6,800.00 |
| Deposit due now (50% of project total) | 1 | $3,400.00 | $3,400.00 |
| Materials and ordering fee included in deposit | 1 | $0.00 | $0.00 |
| Balance due on completion (remaining 50%) | 1 | $3,400.00 | $3,400.00 |
| Subtotal | $13,600.00 | ||
| Sales tax (8%) | $1,088.00 | ||
| Total | $14,688.00 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Custom furniture and cabinet makers
- ✓Event planners and caterers
- ✓Contractors and remodelers
- ✓Photographers and videographers
- ✓Wedding and party rental vendors
What to include
- ✓The word "Deposit Invoice" and an invoice number
- ✓Issue date and deposit due date
- ✓Total project amount for context
- ✓Deposit amount (percentage or flat) requested now
- ✓Remaining balance and when it is due
- ✓Accepted payment methods (card, ACH, check)
- ✓Refund/cancellation terms for the deposit
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for deposit invoice template
- ✓ State whether the deposit is refundable and under what conditions to prevent chargebacks.
- ✓ Show the full project total alongside the deposit so the client sees what the balance will be.
- ✓ Common deposits are 25-50% upfront; pick a percentage that covers your material costs.
- ✓ Note that the balance invoice will follow on completion, and reference this deposit number on it.
- ✓ If you accept cards, factor processing fees into pricing rather than adding a surcharge where prohibited by state law.
Deposit Invoice Template invoice FAQ
How much should I ask for as a deposit?
A 25-50% deposit is typical in the US, depending on your upfront material and labor costs. For custom orders where you buy supplies first, lean toward 50% so you are not financing the job.
Is a deposit refundable?
That is up to your terms. Many businesses make deposits non-refundable to cover ordered materials and reserved time. State your refund and cancellation policy clearly on the invoice so it is enforceable.
Do I charge sales tax on a deposit?
In many states sales tax applies when the sale occurs, so you may collect a proportional amount on the deposit or wait for the final invoice. Rules vary by state; confirm with your department of revenue.
How do I bill the remaining balance?
Issue a separate balance or final invoice on completion that lists the project total, subtracts the deposit already paid, and shows the remaining amount due with a Net 15 or due-on-receipt term.
Related invoice templates
Prefer a specific format? Word invoice template · Excel invoice template · PDF invoice template · Google Docs invoice template · All invoice templates