Free Hourly Invoice Template
An hourly invoice template for anyone who bills by the hour - consultants, tradespeople, tutors, and contractors. Download it free in Word, Excel, PDF, Google Docs, or Google Sheets, enter your hours worked and hourly rate, and it multiplies them automatically for each line. Track different rates for different tasks on separate lines and get an accurate, transparent bill your clients can verify at a glance.
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| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Consulting - strategy and planning (hours x rate) | 8 | $125.00 | $1,000.00 |
| Implementation work (hours x rate) | 12 | $95.00 | $1,140.00 |
| Client meetings and calls (hours x rate) | 3 | $95.00 | $285.00 |
| After-hours / weekend rate (hours x rate) | 2 | $140.00 | $280.00 |
| Travel time (hours x reduced rate) | 4 | $60.00 | $240.00 |
| Subtotal | $2,945.00 | ||
| Sales tax (8%) | $235.60 | ||
| Total | $3,180.60 | ||
Example figures — every field is editable in the download.
Who uses this template
- ✓Consultants and advisors billing professional time
- ✓Tradespeople (electricians, plumbers, handymen) charging by labor hour
- ✓Tutors, coaches, and trainers billing per session hour
- ✓Bookkeepers, virtual assistants, and admin contractors
- ✓Attorneys, designers, and other professionals who track billable hours
What to include
- ✓Your business name, contact details, and tax ID or EIN
- ✓Client name and billing address
- ✓Each task or work category on its own line
- ✓Hours worked (quantity) and hourly rate (unit price) per line
- ✓Dates the work was performed
- ✓Subtotal of all hours, any sales tax, and total due
- ✓Payment terms, due date, and accepted payment methods
Available in 5 formats
Word (.docx)
Fully editable in Microsoft Word, Google Docs, Apple Pages and LibreOffice — best for quick text edits.
Excel (.xlsx)
Line totals, subtotal and tax calculate automatically — best if you want the math done for you.
A clean, print-ready, fixed layout — best for emailing a finished invoice to a client.
Google Docs / Sheets
Open in your browser, then File → Make a copy to edit and share with your team.
Invoicing tips for hourly
- ✓ Put different rates on separate lines (standard, after-hours, travel) so the bill is transparent and easy to approve.
- ✓ Round to a consistent increment - many professionals bill in 15-minute (0.25 hour) blocks - and note your policy.
- ✓ Include brief task descriptions next to each block of hours; vague entries invite questions and slow payment.
- ✓ Cap or flag overtime and rush rates up front so clients aren't surprised by the higher numbers on the invoice.
- ✓ Attach or reference a timesheet for large jobs so the client can reconcile your hours against their own records.
Hourly invoice FAQ
How do I calculate the total on an hourly invoice?
Multiply hours by your hourly rate for each line, then add the lines together. In this template, enter hours as the quantity and your rate as the unit price - it computes each line total and the grand total automatically.
How should I bill partial hours?
Use decimals: 1.5 hours for ninety minutes, 0.25 for fifteen minutes. Pick a consistent rounding increment and state it in your terms. Billing in quarter-hour blocks is common and keeps the math clean.
Can I charge different rates on the same invoice?
Yes. Put each rate on its own line - for example standard work at $95/hr, after-hours at $140/hr, and travel time at a reduced rate. This keeps the invoice transparent and shows clients exactly what they're paying for.
Do I add sales tax to hourly labor?
It depends on your state and the type of work. Pure professional services are usually exempt, but labor tied to a taxable repair or tangible product may be taxable. Check your state rules and add a sales tax line only when required.
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